The Legal Requirements for Disability Risk Assessments in the UK

Ensuring accessibility and safety for individuals with disabilities is not just a moral responsibility—it’s a legal requirement. Businesses, landlords, and service providers in the UK must comply with various laws to ensure that disabled individuals can access, navigate, and use their premises safely and without discrimination. One key aspect of compliance is conducting a Disability Risk Assessment to identify and remove potential barriers.

In this guide, we will explore the legal requirements for disability risk assessments in the UK, who needs to conduct them, and the consequences of non-compliance.

Why Are Disability Risk Assessments Important?

A Disability Risk Assessment ensures that workplaces, public buildings, and rental properties provide safe, accessible environments for people with disabilities. These assessments help identify risks, implement necessary adjustments, and ensure compliance with UK laws.

What Does UK Law Say About Disability Risk Assessments?

There are several key laws that govern disability rights and accessibility in the UK. Each places a duty on businesses, employers, and service providers to assess and mitigate risks for disabled individuals.

1. The Equality Act 2010

The Equality Act 2010 is the most important legislation regarding disability rights. It requires organisations to make “reasonable adjustments” to ensure that disabled people are not disadvantaged compared to non-disabled individuals. This applies to:

• Employers – Ensuring that workplaces are accessible for disabled employees.
• Landlords and Property Managers – Providing suitable access and facilities in rental properties.
• Public Service Providers – Making buildings, transport, and services accessible.

Failure to comply with the Equality Act can result in legal action, fines, and reputational damage.

2. The Health and Safety at Work Act 1974

Under this law, employers must ensure the health and safety of all employees, including those with disabilities. Conducting a Disability Risk Assessment helps to:

• Identify workplace hazards that may disproportionately affect disabled employees.
• Ensure emergency evacuation procedures are inclusive.
• Provide adapted equipment, furniture, and facilities where necessary.

3. The Management of Health and Safety at Work Regulations 1999

These regulations require businesses to carry out general risk assessments, including considerations for disabled individuals. Employers must:

• Assess the specific needs of disabled employees.
• Implement reasonable adjustments.
• Regularly review workplace safety policies to accommodate changing needs.

4. The Building Regulations 2010 (Approved Document M)

Building regulations set out accessibility standards for new and existing buildings. Document M provides guidelines on:

• Step-free access and ramps.
• Accessible toilets and changing facilities.
• Clear signage and way-finding for visually impaired individuals.
• Door widths and corridor space for wheelchair users.

Failure to meet these regulations can result in enforcement actions, penalties, and even building closure orders.

Who Needs to Conduct a Disability Risk Assessment?

A Disability Risk Assessment should be carried out by:

✔ Employers – Ensuring workplaces are safe and accessible for all employees.

✔ Landlords and Property Owners – Making residential properties inclusive for disabled tenants.

✔ Public Service Providers – Hospitals, schools, transport providers, and businesses offering public services.

✔ Retailers and Hospitality Businesses – Shops, restaurants, and entertainment venues must provide accessible spaces.

What Does a Disability Risk Assessment Involve?

A professional Disability Risk Assessment will include:

• Access and Mobility Evaluation – Checking if wheelchair users and those with mobility impairments can navigate the premises safely.
• Workplace Adjustments – Identifying modifications needed in office layouts, workstations, and facilities.
• Emergency Evacuation Planning – Ensuring safe exit strategies for disabled individuals.
• Signage and Communication – Assessing the effectiveness of visual and audio guidance.
• Toilets and Facilities – Ensuring accessible restrooms and welfare areas are available.

Consequences of Non-Compliance

Failing to comply with disability legislation can result in:

❌ Legal claims for discrimination under the Equality Act.

❌ Fines and enforcement action from regulatory bodies.

❌ Reputation damage affecting business credibility.

❌ Increased safety risks leading to accidents and liability claims.

Ensure Compliance with The HSRA

At The HSRA, we provide expert Disability Risk Assessments to help businesses, landlords, and service providers meet their legal obligations. Our experienced team ensures that your premises are safe, compliant, and inclusive for all.